Student Records

The mission of HCS Records Management is to assure the appropriate tracking and storage of records created and maintained by the Huntsville City Schools District and to provide reference and retrieval services to district schools/offices as well as to the general public. We provide for the timely destruction of records that have reached their legal retention period and ensure the preservation of records that have been determined to hold continuing value.

Overview

An individual may request a copy of his/her transcript by clicking the link below.  Faxed requests will not be accepted. Our office hours are Monday-Friday, 8:00am-4:30pm.

Records Request Application


Current / Recent Students

The records of current students are stored onsite at the school; please contact your child's school for immediate assistance. Former students should contact their last school attended if within 5 years. In the case of school closures, records are typically transferred to HCS Records Department and can be ordered using the HCS Record Request link above. Please call ahead to confirm your requested documents are located in the HCS Records Department.


Former Students

Note: Former HCS students eighteen (18) years of age or older must request their records themselves unless legal documentation is provided allowing another adult to obtain records on the former student's behalf.  Confirmation of requestor's identification is required.

  • The records of former students are transferred to HCS Records Department within five (5) years of the student graduating or leaving the HCS District. If less than five years have passed since the student last attended an HCS school, please contact the last school attended. Otherwise, you may order your records using the HCS Record Request Form.
  • School Districts, Universities, Employers, and Verification Companies may request the records of a former student if a physically signed record release statement on agency letterhead is provided with the request and fee.
  • Officers of the Court, Law Enforcement, and Social Services Organizations may request the records of a former student if the request is accompanied by legal documentation(subpoena) allowing HCS Records Department to release the records.

Additional Information

Student records are protected by the Family Educational Rights and Privacy Act (FERPA). Their privacy is not impacted by the Freedom of Information Act (FOIA). FOIA does not grant anyone the right to view a student’s school transcripts, school district records of attendance or an individual’s criminal record. Records regarding a former student are not covered under FOIA but are accessible to said individual, or a third party at their written consent, under the Privacy Act.

For G.E.D. records, contact the State Department of Education in Montgomery, AL. @ 800-392-8086.

We cannot provide copies of diplomas. 

Obtaining Special Education Student Records


Records Management Specialist

Terra Fletcher
Phone: (256) 428-8363      
Huntsville City Schools
Records Department
Annie C. Merts Center
200 White St.
Huntsville, AL  35801

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